Application Guidance

The Choose Now, Change Lives campaign places Boost as the catalyst for change in the community by supporting community groups and organisations that make a real difference in local areas.

How to use these Help Notes

The aim of these notes is to help you complete your application form online. We’ll explain how to start using our online system as well as providing you with a guide to the information you must give us about your organisation. We’ll also tell you why we’re asking for certain information and how we use the information you give us.

Demand for Funding

A large number of organisations are likely to apply for support and sadly there will be some that we won’t be able to support.

We make our decisions based on the information you provide in your application, the programme criteria and outcomes. We use our professional judgment to make the difficult choices between the many organisations seeking funding.

We’ll always try and shortlist the applications which present the most persuasive case for support and a Boost Choose Now, Change Lives decision-making panel will decide which organisations are funded. We can’t support everything, so when planning your project, you should think about what you’d do if your application is unsuccessful.

Alternative and Accessible Formats

Sometimes there are particular reasons why people find it difficult to apply for a grant or access our services. If you experience or anticipate any barriers with our application process, require help to make an application, or accessing our services and information, please contact Groundwork to discuss the type of support we can provide. You can contact us at choosenowchangelives@groundwork.org.uk  to speak to someone in the Programmes team.

Expression of Interest Stage

 Due to the high number of ideas expected in relation to the number of awards that can be made on this scheme, we have introduced an expression of interest stage which is done through Survey Monkey. This is a short questionnaire to allow us to get a feel for what you can do in your local community to demonstrate impact, diversity and legacy.

It also allows us to see where you are based, what your organisation does and gives you the opportunity to tell us how you would spend £1,000 – £10,000 if you were successful in securing funding through this scheme.

Boost would like to be the sole funder for any projects supported so your project must be discrete and not part of a wider scheme.

Please note, you will only hear back from us if you are invited to make a full application to the scheme. We will not contact you if you are unsuccessful at the expression of interest stage.

Please note, we cannot accept applications from schools, nurseries or organisations that’s primary focus is supporting under 18 year olds for this scheme.

Receiving correspondence from us

To ensure you successfully receive email communications regarding your application, please save this email address – mail@grantapplication.com – to your contacts or safe list. This will prevent emails being filtered into your junk or clutter folders, where they can easily be overlooked.

Applying Online – full application stage

 We will contact you via email if your idea has been selected to take forward to the full application stage. You will be sent a link to our online grant management system called GIFTS.

If this is your first application you will need to create an account. Click on the New Account link to register your email address and password.

These will be your login details, and you’ll need them every time you use our online application system. If you forget your password or any other part of your login details, please follow the link on GIFTS which will allow you to reset this information.

When you’re working on your application online it’s useful to remember:

  • You can fill in your application in one go, or work on it at different times
  • You can fill in the sections of the form in whichever order you prefer, but you will only be able to submit your application when all of the sections are complete
  • If you have your application form open on your computer, but do not work on it for two hours, you will automatically be logged out of our online system. Any work that you haven’t saved by then will be lost.
  • The online form may work differently if you are using a computer or an Apple Mac. At the same time, it works better on certain browsers than others. If you do have any such issues please email choosenowchangelives@groundwork.org.uk and a member of the team will be happy to help you.
  • The online form may work differently if you are using a computer or an Apple Mac. At the same time, it works better on certain browsers than others. If you do have any such issues please email choosenowchangelives@groundwork.org.uk and a member of the team will be happy to help you.
  • With any attachments, please ensure the filename contains letters and numbers only. Using special or unusual characters causes issues when accessing your application.

Getting Started Checklist

  • Have you got everything you need to complete your application form?
  • Your organisation’s contact details.
  • Your organisation’s governing document e.g. Constitution, Memorandum and Articles of Association
  • Details about the work your organisation does in the community, particularly around diversity, impact and legacy
  • Your organisation location and postcode

Application Form

In this section we’re asking you to tell us some basic information about your organisation and what you are asking for funding for.

  1.     What is the name of your organisation?

We need to know the name of your group, this should be the name of the organisation that is applying for funding and match with the information on your bank statements and governing documents i.e. constitution, Memorandum and Articles of Association etc.

    2.   Who is the main contact for your group?

This should be a key person involved in your group. They should be able to talk about your work and provide further information if required.  It is very important to us that you provide the correct email address and daytime phone number so that we can communicate updates and decisions on your application.

Groundwork UK is an environmental charity and we aim to save paper wherever possible, so it is very important that your email addresses are correct and the email account is active and checked regularly.

If your application is successful, the grant offer will be emailed to the main contact. If your contacts change throughout the voting period it is your responsibility to confirm any changes, we will not be able to discuss the application with anyone who is not a named contact on the application form.

  1.     If the main contact is not available, please provide details of an alternative person to contact

We ask for an alternative contact so that if we are unable to get in touch with the main contact, there is a second person we can contact who represents the group. Please also ensure that the name, surname and email address for the alternative contact is not the same as that for the main contact.

  1.     What type is your organisation?

For monitoring purposes, please tell us what type your group is.  If your group is a registered charity, please give your charity number/company number. Please note, if you are not a registered charity, you are not eligible for funding through this programme.

Please note that the following types of organisation cannot be funded through the scheme:

  • Children’s or young people’s charities where the majority of beneficiaries would be under the age of 18
  • Top tier local authorities
  • Individuals
  • Organisations where funding would be delivered overseas
  • Charities with any party political or religious affiliation
  1. How long has your organisation been in existence?

Please select from the drop down menu the length of time that your organisation has been in existence.

6.       Please tell us about your organisation, what you do and what your aims and objectives are?

This is your chance to tell us about your organisation and what you do in your local community. Please describe what your organisation’s aims and objectives are.

Please note, due to the nature of the funding organisation, this scheme cannot support projects where the majority of beneficiaries are under the age of 18 or any vulnerable individual.

7.       Please tell us what you would like to spend the award on and how long you will need?

Please tell us how you will spend your award

Please give us a simple breakdown of what you will spend the grant on if you received £1,000 – £5,000.

The type of thing that then funder would like to support include:

  • Sports kit/equipment or facilities for a local sports team
  • Interpretation boards or a bird hide at a nature reserve
  • Equipment for community cinemas or theatres
  • Kitchen refurbishments at local community centres
  • Equipment for groups that meet at village halls

Please note, Boost would like to be the sole funder for any projects supported so your project must be discrete and not part of a wider scheme.

8. How will your project have a big impact in your community?

Please tell us here how your project will positively impact the community, how you will promote it and how you will get people to know about the project and how they can benefit it

9. How will your project promote diversity?

Please tell us here how you will ensure that a diverse range of beneficiaries will have access to and benefit from the project. Please give us examples of who will benefit from the funding.

10. How will your project provide a legacy?

Please tell us here how your project will continue to benefit your local community into the future.

11.     How did you hear about the Boost Choose Now Change Lives programme?

So we can see how our promotion of the programme is working, please select one option telling us how you found out about the Bells Gives Back programme.

12.     Organisation Governance Document

Please upload your Governance Document (This could be a Constitution, Code of Conduct, Standing Order, Memorandum and Articles of Association etc.) Please ensure that this includes a dissolution clause or equivalent.

This should be your Constitution or Memorandum of Articles if you are a community group or charity or your Code of Conduct, Standing Order or Terms of Reference if you are a council or public body.

Privacy Information

Data Protection and our responsibilities to you

In this section of the application form we are asking you to read some important information about who we are and our responsibilities around the data you provide to us. It is important that you understand how the information you submit will be used and stored by us. You need to know what to do if you believe that any of your information is commercially sensitive or confidential. We ask you to tick the box to confirm you have read and understood the Privacy Information, know your rights and how your data will be used.

Declaration

In this section we are asking you to confirm a number of statements. And by ticking the box you’re signing the application form electronically on behalf of your organisation.

Before submitting your application form, please make sure you agree to the following:

  • You are willing for information and photos to be used for publicity purposes (including social media such as Facebook or Twitter) should your organisation be funded.
  • You or the landowner has sufficient public liability insurance or will have before the project starts.
  • You have a bank account in the name of your organisation with at least two unrelated signatories or have identified an accountable body to manage your grant.

From time to time, Groundwork would like to contact you with details of future funding opportunities, promotions, events and information on other areas of Groundwork’s charitable work  via email. We will only contact you for these purposes if you have provided consent. If you are happy for us to contact you about this, please tick the box below.

Good luck with your application!